- happy employee - Graur Codrin
Undoubtedly, every aspect of a job resumé is essential, and each element must be carefully considered and composed. While resumés are often very structured, rigid, and factual, however, the cover letter is the “human” side of your resumé; it is your place to shine! Here, potential employers can see not only your listed accomplishments and qualifications, but your presentation of these accomplishments and qualifications, your pride in what you have achieved, and your confidence in your ability to be a valuable and successful employee.
As a way to demonstrate this pride, avoid passive statements such as, “I feel that my acquired skills have made me an ideal candidate for this position.” Instead, be direct: “I am confident that my acquired skills have made me an ideal candidate for this position.” Assurance and certainty in your own abilities goes a long way when applying for any position!
Prose writing, as a general rule, is a natural form of writing since it most closely emulates natural human speech and communication; thus, the cover letter is your opportunity to promote yourself as a worthwhile person for the job, not just a notable applicant. Make the most of this opportunity! Also bear in mind, however, that you are applying for a job. While “human,” your cover letter must also be formally and professionally-written; thus, a formal structure should be maintained throughout.
The Structure and Format of a Cover Letter
Firstly, address your letter to a specific person if a name is given in the job ad. If at all possible, avoid addressing your letter to a non-descript recipient (ex. “To Whom it May Concern”). Secondly, your cover letter should convey everything you wish to convey briefly, yet completely. It should be no more than one page in length. Think of your letter as consisting of four paragraphs. Each paragraph should consist of the following:
Paragraph 1: This is your introduction to yourself and your resumé. Start by announcing why you are writing: give your name and a brief description of how you qualify for the job, if any specific degrees, certificates, or diplomas are required for the position, state the title of the job, and the place of employment. It is sometimes also useful to indicate how you found out about the opportunity, and it is always beneficial to put any key words in bold such as the job title, place of employment, and any degrees, certificates, or diplomas you have earned that that are required for the position.
Paragraph 2: This paragraph is the main body of your cover letter where you will outline and promote any applicable skills, qualifications, and personal qualities. The important thing to remember here, though, is that many of these details will already be listed in the body of your resumé, so try not to be too repetitive! Instead, add something about these skills that you have not discussed in your resumé. For example, how will these skills help you in this position? What have you gained from past experiences that you can take to your new job?
Paragraph 3: This is the paragraph wherein you will display what you know about the company or organization to which you are applying to work. Tell your potential employers why you want to work for “them.” What can you offer them, specifically, and what can they offer you and your career?
Final/ Summary Paragraph: Lastly, recap or summarize your letter and your interest in the position. End with a statement declaring why you feel you are a good candidate for this particular position and a good potential addition to this particular company or organization. Offer your gratitude for the opportunity and express your willingness to be contacted at any time for any follow-up information or to speak in more detail about your qualifications.
End your letter with a respectful closing, and always type as well as sign your name in ink. Do not sign and photocopy your signature! Individual signatures are personal and unique.
Congratulations! You have given your potential employer a reason to turn the page and pay close attention to your resumé! You have given a great first impression and gotten yourself that much closer to the job you really want.
See also: How to Write a Curriculum Vitae or CV
Amanda Tiller - Amanda Tiller is a Librarian residing in St. John's, Newfoundland. She holds a Bachelor of Arts (Honours) degree and a Master of Arts ...
